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Guía de implementación de IA inmobiliaria para gestoras BTR — Blueways Playbook
Methodology

Property management with Artificial Intelligence.

Try it free and adapt it to your company.

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Depth

Answers with full context.

Before replying, the agent checks the contract, incident history and active coverage. Solves the issue with zero team intervention.

Carlos M. · WhatsApp

Hi, my AC is not working and it's 36°C at home 😩

Hi Carlos, so sorry. I just checked contract #4821: your HVAC is covered. Could you send a photo of the unit on so I can confirm the model?

Technician assigned: Ivan · arriving today 16:30 ✓

Tenant context

Contract#4821 · activo
SinceMar 2023
Rent1.450 €/mes
Payments100% puntual
HVAC coverage

Teams up to 3× more effective.

Operators using Blueways scale their portfolio with the same headcount. No new hires.

The platform

One screen. Your whole portfolio.

Real product screens. Click the sidebar menu to explore each module.

app.blueways.es

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Interactive prototype

Functionalities

The full tenant lifecycle, automated.

Six key processes run by the agent. Your team only steps in for exceptions.

Incidents

From issue to closure — no team needed.

The agent classifies, checks coverage, assigns the technician and closes the ticket.

  • Automatic category and priority
  • Available technician assigned
  • Closure with tenant confirmation
Incident received · plumbing
Classified · high priority
Technician assigned · today
Ticket closed · confirmed
< 3 minto ticket opened

Collections

Rent up to date. No awkward calls.

Reminders, CPI/IRAV updates and overdue follow-up with automatic escalation.

  • Reminder 5 days before due date
  • CPI/IRAV update with calculation
  • Automatic escalation on overdue
July rent · €1,450
Reminder sent · 5 days before
Payment received · transfer
CPI updated · +3.1%
90%without team involvement

Onboarding

A flawless day one.

Welcome, utility setup and first questions answered within an hour.

  • Personalised welcome with contract data
  • Step-by-step utility setup
  • Pending documents collected
Contract signed · Mr. Martínez
Welcome sent · 8 min
Utilities: power · water · gas
Documentation complete
100%contacted within 1 hour

Renewals

More renewals, less paperwork.

60 days before expiry, the agent proposes, negotiates and generates documentation.

  • Automatic activation 60 days before
  • Proposal with rent update
  • Documents ready for e-signature
Contract #4821 · 60 d to expiry
Proposal sent · CPI +2.8%
Tenant accepts · renew
Document generated · ready
more renewals

Move-outs

Check-out without paperwork.

Notice, checklist, condition photos and deposit settlement — all automated.

  • Checklist sent to tenant
  • Property condition with photos
  • Deposit settlement calculated
Notice confirmed · 30 d
Checklist sent to tenant
Condition photos received (12)
Deposit settled · €850
0calls on incident-free move-outs

Lead capture

Sales only closes deals.

Instant reply, qualification and booking. Your team only talks to filtered leads.

  • Qualification tailored to your profile
  • Automatic filtering and booking
  • Handover with complete file
New lead · 3-bed · Salamanca
Replied in 12 s
Qualified · 8.4 / 10
Viewing booked · Tue 11am
< 30 sresponse to every lead
Omnichannel

Every channel. One AI.

The agent is where your tenants and leads already are. No new apps, no habit changes.

WhatsApp
Email
Phone
Listing portals
Your website
Integrations

Integrated with your CRM and ERP.

No tool changes. Blueways integrates with your existing systems through standard APIs.

Salesforce
HubSpot
SAP
Microsoft Dynamics
Pipedrive
Odoo

And any other tool via API.

Rollout

Live in 4 weeks. We deploy it for you.

Your team touches nothing. We connect channels, integrate your CRM/ERP and train the agent on your portfolio.

Week 1
1

Discovery

We audit your current operations.

Week 2
2

Connection

We integrate channels, CRM and ERP.

Week 3
3

Training

The agent learns your portfolio.

Week 4
4

In production

Running 24/7 across all channels.

Implement the playbook
in your real estate operation.

We deploy the agent on your specific portfolio. Your team does nothing.

First diagnosis session at no cost